HAYES CENTER PUBLIC SCHOOLS
BUDGET HEARING
September 12, 2011
 7:30 P.M.

 CALL TO ORDER:

The annual budget hearing of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, September 12, 2011 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 7:35 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present.

RECOGNITION OF VISITORS: Jeanne Bishop

RECOGNITION OF OPEN MEETINGS LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

STATEMENT OF PURPOSE: A public hearing is being conducted for the purpose of receiving comments, concerns, suggestions, or ideas from the public on the following topic: Consideration by the Board of Education to approve or amend the 2011-2012 School District Budget for Hayes Center Public School.

RECEIVE PUBLIC COMMENT-None.

            Richter and Kressin had questions on the levy amount of the Bond Fund. Discussion followed. ADJOURNMENT-President Large adjourned the meeting at 7:50 P.M.

 Minutes submitted by:            Marian Richards

HAYES CENTER PUBLIC SCHOOLS
FINAL PROPERTY TAX REQUEST HEARING
September 12, 2011
7:45 P.M.

 CALL TO ORDER:

The Final Property Tax Request Hearing of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, September 12, 2011 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 7:50 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present.

RECOGNITION OF VISITORS: Jeanne Bishop

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

STATEMENT OF PURPOSE: A public hearing is being conducted for the purpose of receiving comments, concerns, suggestions, or ideas from the public on the following topic: Consideration by the Board of Education to approve or amend the 2011-2012 Property Tax request as follows:

 RECEIVE PUBLIC COMMENT-none

President Large adjourned the meeting at 8:06 P.M.

 Minutes submitted by:            Marian Richards

HAYES CENTER PUBLIC SCHOOLS

REGULAR BOARD MEETING

September 12, 2011

 8:00 P.M.

CALL TO ORDER:

The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, September 12, 2011 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 8:02 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present. The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Large reminded the visitors to fill out the sign-in sheet if they wished to address the board. Troy Holmberg, Patty Gohl, Brett Warren and Cheyenne Jeffers were present to address the board.

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

ADDITION TO AND ADOPTION OF AGENDA: Rosno moved, seconded by Kressin, to adopt the agenda. Voting yes: Rosno, Richards, Large, Anderjaska, Richter, Kressin,. Voting no: none. Motion passed 6-0.

AUDIENCE COMMUNICATIONS-Patty Gohl requested that the Board meeting agenda be posted on the web site. Jeanne apologized for not getting it to Mr. Wagner on time to get it posted this month.  Troy Holmberg, Principal of Wauneta-Palisade addressed the board concerning a possible co-op for varsity football. He believes it would be advantageous to form a co-op now instead of waiting. He also fielded questions from the board.

SERVICES REPORT: BRETT WARREN-TECHNOLOGY PRESENTATION-Brett Warren and Cheyenne Jeffers gave a presentation on the use of I-pads at the elementary school. Mr. Warren recommended purchasing the I-pads for the elementary students instead of computers. The computers now in use at the elementary are needed at the high school to replace those that have been sold, need repairs or no longer work.  Due to the age of the laptops, we can no longer order more of the same.

TEACHER ASSOCIATION UPDATE: NONE

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS:VO-AG ROOF-Mr. Howard has contacted three companies about replacing the current roof with a sloped roof on the Ag addition, only one expressed interest but never showed up to give a bid.  Kressin inquired about getting a bid on replacing the roof as it is. Mr. Howard will check into getting bids on replacing the rubber membrane and gravel.  

Anderjaska requested the daily announcements be put on the web site the evening before but Mr. Howard does not think it is feasible to do this daily, it is currently updated twice a week. It was also pointed out that not everyone has internet available and maybe the Code Red might be a way to keep everyone informed of changes that happen on short notice.

SUPERINTENDENT’S REPORT- SAFETY AUDIT-Mr. Howard reported that the annual safety audit went very well. There are a few minor things to work on that will cost very little to implement. The auditor expressed his appreciation to our staff for making this the best safety audit that he has done since he has provided service to our district.

2010-2011 FINANCIAL AUDIT- The annual Financial Audit will take place September 20^th.

FOOTBALL SURVEY RESULTS-Mr. Howard reported that 17 surveys were returned: 8-in favor of remaining as we are at 8 man,  5-willing to go to 6 man, 3-in favor of merging, 1-doesn’t care but says don’t consolidate. Thirteen boys wrote a letter wishing to stay Hayes Center-8 man or 6 man but no co-oping.

PRINCIPAL’S REPORT-Mrs. Pruter reported that at the end of the year last year we had 134 students, this year we have 144 students, with 18 new students at the Jr. High/High School and 11 at the Elementary. We are offering 75 sections of classes on the master schedule including College Speech, College English, College Biology and College Algebra, 5-A+ Internet courses, 2 periods of Spanish (Distance Learning) and 3 periods of Art (Distance Learning). There was a good attendance at the Open House on the 29^th with 35 families signed in.    

She also gave a Preliminary report on ACT and NESA Assessments.

ACTION ITEMS-CONSENT AGENDA: Anderjaska moved, seconded by Rosno, to approve the consent agenda consisting of approval of the August 15, 2011 Board Workshop, Parental Involvement Hearing, and  Regular Meeting Minutes, approval of the August 29 Special Meeting,  approval of the September General Fund Claims of  $179,388.26-(Payroll $131,648.32  - Claims $47,739.94).Voting yes: Large, Anderjaska, Richter , Kressin, Rosno, Richards. Voting no: None. Motion passed 6-0.

ADOPT 2011-2012 BUDGET-.

            Anderjaska moved, seconded by Richards, to adopt the 2011-2012 budget. Voting yes: Anderjaska, , Rosno, Richards, Large. Voting no: Richter,  Kressin. Motion passed 4-2.

ADOPT 2011-2012 TAX REQUEST RESOLUTION-

            Now be it therefore resolved that (1) the Tax Request for the General Fund should be, and is hereby set at $1,874,373.72; (2) the Tax Request for the Bond Fund should be, and is hereby set at $175,757.57; (3) the Tax Request for the Special Building Fund should be, and is hereby set at $23,647.47; and (4) the Tax Request for the qualified Capital Purpose Undertaking Fund should be, and hereby is set at $10,101.01.

            It is so moved by Joe Anderjaska and seconded by Marian Richards this 12^th day of September, 2011.

Roll call vote as follows: Kevin Large-Yes, Randy Richter-Yes, Marian Richards-Yes, Bob Rosno-Yes, Joe Anderjaska-Yes, Kris Kressin-Yes.  Voting no: none. Motion passed 6-0.

TECHNOLOGY PROPOSAL-Mr. Howard informed the board that Brett Warren has discussed with the Elementary teachers about changing from laptops to I-Pads. The teachers and the school improvement committee would recommend moving in this direction.

Anderjaska moved, seconded by Kressin, to accept the technology proposal.

Anderjaska moved, seconded by Kressin to amend the main motion to include covers. Voting yes: Rosno, Richards, Large, Anderjaska, Richter, Kressin. Voting no: none. Motion passed 6-0.

Anderjaska moved, seconded by Kressin, to accept the technology proposal and include covers. Voting yes: Kressin, Rosno, Richards, Large, Anderjaska, Richter. Voting no: none. Motion passed 6-0.

EXTRACURRICULAR PROGRAMS-Rosno moved, seconded by Richards, to table Extra-curricular Programs until the October meeting. Voting yes: Richards, Large, Anderjaska, Richter, Kressin, Rosno. Voting no: none. Motion passed 6-0.

2011-12 MILEAGE RATE-The current mileage rate is .25 Mr. Howard recommendation is that we raise this to the range of an additional .10 per mile.  Kressin moved, seconded by Rosno, to set the mileage rate at .25. Voting yes: Large, Anderjaska, Richter, Kressin, Rosno, Richards. Voting no: none. Motion passed 6-0.

WHITE SUBURBAN REPAIR-Mr. Howard presented bids for fixing the white suburban. There were some concerns pertaining to the shape of the vehicle and the mileage.  Kressin moved, seconded by Richter, not to repair the Suburban. Voting yes:Richter, Kressin, Rosno, Richards, Large. Voting no: Anderjaska. Motion passed 5-1.

APPROVE LOCAL SUBSTITUTES-Mr. Howard recommended that the board approve three local substitutes for the 2011-12 school year.

Rosno moved, seconded by Large, to approve Shawn Carfield, Dianne Cooper, and Jennifer Gigax as local substitutes. Voting yes: Richter, Kressin, Rosno, Richards, Large, Anderjaska. Voting no: none. Motion passed 6-0.

DESIGNATE SUPERINTENDENT AS FEDERAL/STATE PROGRAMS DISTRICT OFFICIAL CONTACT- This is an annual requirement of the board to allow us to be in compliance with state and federal programs. Richter moved, seconded by Kressin to designate the Superintendent as Federal/State programs district official contact. Voting yes: Kressin, Rosno, Richards, Large, Anderjaska, Richter. Voting no: none. Motion passed 6-0.

INFORMATION ONLY: Mr. Howard reminded the Board President and Secretary that they need to sign teacher contracts.

CORRESPONDENCE: The school received Thank You notes from Scott’s Grocery for Superintendent Howard and the Football team members for their help cleaning out the basement of the store and Lana May for the retirement gift and card shower.

FUTURE AGENDA ITEMS: CLASSIFIED STAFF BENEFIT PACKAGES, TEACHER NEGOTIATED AGREEMENT ITEM #4-The Negotiations teams will meet to discuss Extra duty pay item #4 on the Negotiated Contract, BOARD POLICY REVISIONS-as recommended by the attorneys. Rosno would like to review the alcohol policy in the handbook and clear up any confusion there may be.

President Large adjourned the meeting at 9:58 P.M.

The next regular scheduled meeting of the Board of Education will be held on Monday, October 10, 2011, at 8:00 P.M., in the High School Conference Room.

Minutes submitted by:            Marian Richards