HAYES CENTER PUBLIC SCHOOLS

REGULAR BOARD MEETING

October 10, 2011

 8:00 P.M.

CALL TO ORDER:

The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, September 12, 2011 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 8:06 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present. The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Large reminded the visitors to fill out the sign-in sheet if they wished to address the board.

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

ADDITION TO AND ADOPTION OF AGENDA: Anderjaska moved, seconded by Richards, to adopt the agenda as presented. Voting yes: Rosno, Richards, Large, Anderjaska, Richter, Kressin,. Voting no: none. Motion passed 6-0.

AUDIENCE COMMUNICATIONS- President Large was asked to read a letter presented by several of the Elementary staff in support of Mr. Howard pertaining to student discipline, student and staff interaction, and his ongoing support, encouragement and interest regarding the well-being of the staff. Tammy Schwenk addressed the board concerning the football program. She reminded the board of the letter signed by many of the players and expressed her hopes that the board would take the letter, the community survey and the increase in the number of boys since the survey into consideration when they make their decision. Rusty Sjeklocha addressed the board concerning board policy and procedures and whether they are being followed or need changed. He asked for an opportunity to get on the agenda next month. President Large asked for a written request with reasons for being on the agenda to be sent to the school 10 days prior to the next board meeting so the board can consider the validity of the request.

SERVICES REPORT: None

TEACHER ASSOCIATION UPDATE: NONE

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS:VO-AG ROOF BIDS-Mr. Howard included two bids from Weathercraft in the board packet, one with a 15 year warranty and the other a 20 year warranty.

RESPONSE TO OPTION ENROLL STUDENTS-Rosno had asked Mr. Howard to check on the family that had moved into a home in the district. Mr. Howard investigated the matter and found that the family had moved into the Wallace district last year and moved again over the summer but did not know they had moved out of the
Wallace district so failed to fill out the option enrollment forms. One of the students is a special needs student and his brother helps with his transportation and other needs. After discussion with the Wallace Superintendent, Mr. Howard approved their attendance at Wallace as they(the superintendents) felt any other changes would be a disruption to the boys’ education, especially for the special needs student. Kressin questioned whether Mr. Howard had the authority to approve the option enrollment without the approval of the board. Mr. Howard thought that according to policy the superintendent has the authority to approve the option enrollment but that he will check into it further.

SUPERINTENDENT’S REPORT- Parent-teacher conferences were well attended. There was some concern as to the length of time parents had to wait at the high school to conference with the teachers. The administration will look at possible ways to rectify the concern.  FFA activities have been going on the last two weeks or so with District and State Range Judging taking place. Several students did well at districts. Taylor Cooper has won the right to participate in the National FFA Convention Band. There is a limited amount of money set aside in the budget for such opportunities, so Mr. Howard will approve the funds to help with her trip. The Audit Report will be included on the agenda next month. Anderjaska requested that Mr. Howard have someone from the auditor’s office available to explain the audit.

PRINCIPAL’S REPORT-Mrs. Pruter reported that there was good participation in the Homecoming activities including the dance. She also reported that the High School had 45% participation at parent-teacher conferences. The ESU is funding the cost of the John Baylor ACT Prep Test the seniors are participating in at this time. There will be another opportunity for both Juniors and Seniors to participate in the spring.  NWEA Achievement tests will take place next week. The Department of Education will be here next week to review three programs: Special Ed, Title I, and School Accreditation Evaluation. The School Improvement Teams met and set goals.

ACTION ITEMS-CONSENT AGENDA: Anderjaska moved, seconded by Rosno, to approve the consent agenda consisting of the Approval of minutes of the September 12, 2011 Budget Hearing, Final Property Tax Request Hearing and Regular Meeting. Approval of the October General Fund claims of $199,044.49(Payroll-$141,036.26  Bills-$58,008.49) and October Depreciation Fund Claim of $19,367.00.

            There were several questions addressed on expenditures. Richter asked about the purchase of football jerseys and money spent at the Sport Shoppe. Mr. Howard informed the board that an anonymous donor had provided the money for the football jerseys and the other expenditure at the Sport Shoppe was for the Volleyball uniforms which were approved last year. This is their time in the cycle to be replaced. Kressin asked about the Voss lighting bill-it was to replace outdoor security lights. Kressin had questions about the Superintendent Discretionary Fund and the Superintendent Scholarship Fund. Mr. Howard reminded the board of the agreement made when he was hired-that there would be an annual stipend of $1,000 available in each fund to be used at his discretion, for as long as he is superintendent. The money was put from the General Fund into these funds as a part of the Activity Fund.

Voting yes: Large, Anderjaska, Richter , Kressin, Rosno, Richards. Voting no: None. Motion passed 6-0.

RECOMMENDATION FOR NEXT TWO-YEAR NSAA FOOTBALL CYCLE- Died for lack of motion.

President Large explained to those in attendance that the lack of a motion meant that football will continue as is.

ACCEPT BID ON 1999 SUBURBAN-Mr. Howard informed the board that no bids have been received.

Rosno moved, seconded by Richter, to table the bids on the ’99 Suburban.  Voting yes: Richter, Kressin, Rosno, Richards, Large, Anderjaska.  Voting no: none. Motion passed 6-0.   

APPROVE DISTRICT GOALS- Anderjaska moved, seconded by Richards, to accept the District Goals as presented. Voting yes: Kressin, Rosno, Richards, Large, Anderjaska, Richter. Voting no: none. Motion passed 6-0.

The District Goals will be posted on the web site. The Board would like to thank the Staff for their time in reviewing and updating the goals.

DISCUSSION ITEMS- REVIEW OF ALCOHOL POLICY IN STUDENT HANDBOOK, The policy was reviewed, no changes were made at this time. I-PADS FOR BOARD MEMBERS-there was some discussion of the possible cost savings for mailings and the ease of having everything available on the I-pad and not in several notebooks. Brett Warren will do a presentation at the November meeting.

INFORMATION ONLY: Mr. Howard reminded the board of the State School Board Convention in Omaha November 16-18. Members need to let Jeanne or Mr. Howard know if they will be attending. There will be an ESU Board workshop January 26 in North Platte. Richards informed the board that there should be a couple of options for different superintendent evaluations ready for the board to consider by the time of the mid-month memo.

CORRESPONDENCE: None

FUTURE AGENDA ITEMS: CLASSIFIED STAFF BENEFIT PACKAGES, TEACHER NEGOTIATED AGREEMENT ITEM #3-Richards reported that the committee had compared our teacher contract with others from the area and they are the same. She asked Kressin if there was still a need to pursue the issue with the teacher negotiations team. He requested they still meet to discuss the item. The Negotiations teams will meet to discuss Extra duty pay item #3 on the Negotiated Contract before the next regular meeting, BOARD POLICY REVISIONS-as recommended by the attorneys. ’99 SUBURBAN BIDS, FISCAL AUDIT-Mr. Howard reported that we should have the bound copy of the fiscal audit back from the auditor in time to cover it at the meeting, Anderjaska requested that Mr. Howard ask the auditor to attend the meeting to answer any questions the board may have.   CONCERNS ABOUT DOGS AT THE FOOTBALL FIELD DURING GAMES.

President Large adjourned the meeting at 9:09 P.M.

The next regular scheduled meeting of the Board of Education will be held on Monday, November 14, 2011, at 7:00 P.M., in the High School Conference Room.

Minutes submitted by:            Marian Richards

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.