HAYES CENTER PUBLIC SCHOOLS DISTRICT #079

REGULAR BOARD OF EDUCATION MEETING

NOVEMBER 12, 2012

7:00 P.M.

 CALL TO ORDER: The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, November 12, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 7:00 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill, Kevin Large, Kris Kressin, Marian Richards, and Bob Rosno present. President Anderjaska invited the fourth graders who were present to lead everyone in reciting The Pledge of Allegiance.

RECOGNITION OF VISITORS: President Anderjaska reminded visitors to sign in if they wished to address the board.

RECOGNITION OF OPEN MEETINGS ACT POSTER -The Open Meetings Act Poster was in the room and recognized by President Anderjaska.

ADOPTION OF THE AGENDA: Large moved, seconded by Hill, to approve the agenda as presented. Voting yes: Anderjaska, Hill, Large, Richards, Rosno. Voting no: Kressin.  Motion passed 5-1.

AUDIENCE COMMUNICATIONS: Ms. Hansen and several of her fourth grade students came to the meeting. They have been working on the Solar System and presented reports on the planets along with showing their models of the solar system. They finished their presentation with jokes about the planets.

SERVICES REPORT: NONE

TEACHER ASSOCIATION UPDATE-NONE

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: ­­­­­­­­Mr. Howard updated the board on various items including: Communication with auditor - Our auditor will be available by phone if anyone has any questions for him·Kressin questioned the total income from Federal, State and local funds. Response to Board regarding Junior High Sports- Mr. Howard tried to set up some boys’ basketball scrimmages with Wauneta/Palisade but they have since backed out.  Superintendent evaluation form-due in December, Option enrollment numbers - Our net option number for 2012-2013 will be a positive 7.  

SUPERINTENDENT’S REPORT- Annual staff Christmas dinner – A tentative date has been set for Sunday, December 2^nd. New building repairs – Mr. Howard reported on the need to repair the eaves on the new high school. The foam pieces have fallen out and there isn’t any insulation to prevent heat loss or to keep animals out of the building. He is in the process of seeking bids for repair. Holiday gift certificates – Mr. Howard has provided for the staff through the use of Activity funds not designated for any specific clubs or sports a $20.00 gift certificate from Scott’s Grocery to use for a holiday turkey or ham purchase.

PRINCIPAL’S REPORT- Mrs. Pruter reported to the board that superintendents were given access to the preliminary State of Schools information during October. This information is still embargoed until the public release possibly next week. They took the NePAS off-line the week before last to correct some calculation and only got that back up Friday afternoon.  Overall it looks like it was good for us as our rankings went up in the middle grades. They are not necessarily where we would like them to be, however. We are already addressing some of the issues we see. We will have a more thorough plan available in January. Interested seniors completed the John Baylor Test Prep series prior to taking the October ACT. They also have access to help online through a password system. We completed fall testing in the NWEA-MAP achievement test system. Mr. Cooper and several students attended the National FFA Leadership convention in Indianapolis, Oct. 24^th – 27th. Mrs. Cooper was also one of the sponsors. The senior Government class participated in election training and assisted with polling place duties on election day. The music department has been busy this fall – in addition to Taylor Cooper’s selection for the National FFA band, 3 students were selected to participate in the Doane College Fall Festival of Winds – Taylor, Mason Harouff and Kaitlin Howard. Kaitlin was also selected to be a member of the All State Chorus which will perform later this week. Mrs. Allen and the music department produced a fine Veteran’s Day program last Friday. We participated in the first round of football playoffs in Kenesaw just before fall break. The coaches and team members had a good year. Today was the first officially sanctioned day of basketball practice. The high school quiz bowl team went to their first competition last week. Mrs. Carfield was pleased with their first performance. There was a financial aid program for senior parents last week. Sophomores took the PLAN (pre-ACT) test and juniors took the ASVAB test. Coming up we will have the public play production and soup supper on Nov. 26^th. The cast will compete on Saturday the 17^th in RPAC and on the 28^th for districts. The Geography Bee is scheduled for Dec.11^th; the Christmas program on the 18^th and athletic contests will begin.

ACTION ITEMS- CONSENT AGENDA-Kressin requested that each item be voted on separately.

APPROVAL OF MINUTES FOR OCTOBER 8, 2012 REGULAR MEETING-Anderjaska moved, seconded by Large, to approve the minutes of the October 8, 2012 meeting. Voting yes: Hill, Kressin, Large, Richards, Rosno, Anderjaska. Voting no: None. Motion passed 6-0.

APPROVAL OF ADDITIONAL OCTOBER PAYROLL - $1,749.34-Large moved, seconded by Richards to approve the additional October payroll of $1,749.34. Kressin questioned what the additional payment was for. Mr. Howard wasn’t sure and after further discussion Large rescinded the original motion. Richards moved, seconded by Hill, to table. Voting yes: Kressin, Large, Richards, Rosno, Anderjaska, Hill. Voting no: none. Motion passed 6-0.

APPROVAL OF OCTOBER BUILDING FUND CLAIM OF $1,245.00-Kressin moved, seconded by Rosno, not to pay the October Building Fund claim of $1,245.00.  Kressin questioned what the claim was for. Mr. Howard informed the board that it was the continuation of the repairs on the sidewalk which was within his $1,500 spending authority. There was some question as to whether the repairs should have been done because there was a feeling by some board members that it wasn’t done correctly in the first place- Richards re-read the motion: Kressin moved, seconded by Rosno, not to pay the October Building Fund claim of $1,245.00. Voting yes: Large, Rosno, Kressin. Voting no: Richards, Anderjaska. Abstaining: Hill. Motion passed 3-2 with 1 abstention.

APPROVAL OF NOVEMBER GENERAL FUND CLAIM OF $194,699.44(PAYROLL-$144,492.90- CLAIMS-$50,206.54)

Richards moved, seconded by Hill, to approve the November General Fund claim of $194,699.44(PAYROLL-$144,492.90- CLAIMS-$50,206.54). Voting yes: Richards, Rosno, Anderjaska, Hill, Kressin, Large. Voting no: none. Motion passed 6-0.

VOCATIONAL TEXTBOOK PURCHASE-Mr. Cooper requested approval for the purchase of OUTDOOR POWER EQUIPMENT textbooks, Lab Manual and Teacher’s Manual for the Ag Mechanics Program. Kressin moved, seconded by Richards, to approve the textbook purchase. Voting yes: Rosno, Anderjaska, Hill, Kressin, Large, Richards. Voting no: none. Motion passed 6-0.

RECOGNIZE HAYES CENTER EDUCATION ASSOCIATION AS THE BARGAINING AGENT FOR NEGOTIATIONS: President Anderjaska read a letter from Ann Fornoff of the Hayes Center Education Association. This is an annual formality. Rosno moved, seconded by Large to recognize the Hayes Center Education Association as the bargaining agent for negotiations. Voting yes: Anderjaska, Hill, Kressin, Large, Richards, Rosno. Voting no: None. Motion passed 6-0.

APPROVE BOARD POLICY-5010.45 SECOND READING- Policy 5010.45 deals with the reciting of the pledge daily and incorporating the requirements of Constitution day on September 17th.
Large moved, seconded by Rosno, to approve the second reading of Policy 5010.45. Voting yes: Hill, Kressin, Large, Richards, Rosno, Anderjaska. Voting no: none. Motion passed 6-0

STAFF CHRISTMAS GIFT –Mr. Howard recommended that the board approve the monetary staff  Christmas gift, which he has included in the budget this year as requested by two board members last year.

Hill moved, seconded by Richards, to approve the staff Christmas gift as presented.

Kressin moved, seconded by Rosno, to amend the motion that $6,650 in Christmas gifts be designated to be spent in Hayes Center businesses to support the taxpayers of Hayes County. Discussion followed as to how it would be split between the businesses and how bookkeepers could track who to pay. Comments were made that it could end up a bookkeeping nightmare.  Richards re-read the motion: Kressin moved, seconded by Rosno, to amend the motion that $6,650 in Christmas gifts be designated to be spent in Hayes Center businesses to support the taxpayers of Hayes County. Voting yes: Kressin, Rosno. Voting no: Large, Richards, Anderjaska, Hill. Motion failed 2-4.

Hill moved, seconded by Richards, to approve the staff Christmas gift as presented. Voting yes: Large, Richards, Hill. Voting no: Rosno, Anderjaska, Kressin. Motion failed 3-3.

SALE OF OBSOLETE EQUIPMENT THROUGH E-BAY-Mr. Howard requested that the board allow him to proceed with selling the Mimeos that are not being used by the staff on E-bay.  Some were sold there successfully a year-and-a-half ago. Richards moved, seconded by Large, to allow Mr. Howard to sell the Mimeos on E-bay. Voting yes: Richards, Rosno, Anderjaska, Hill, Large, Kressin. Voting no: none. Motion passed 6-0.

AMFIRST BANK RESOLUTION CHANGE- Requirement to add Mrs. Calvert and delete April Carroll.

Rosno moved, seconded by Large to amend the AmFirst Bank resolution of August 8, 2011 to remove April Carroll from the Hot Lunch account and add Ann Marie Calvert. Voting yes: Rosno, Anderjaska, Hill, Kressin, Large, Richards. Voting no: none. Motion passed 6-0.

DISCUSSION: NONE

INFORMATION ONLY- NUTRITION SNACK PROGRAM-Mr. Howard did not receive the Nutrition grant to start this program but would like to do it on a trial basis for a couple of weeks to see how it is received. He will have the Student Council help with running it as well as having them do a survey after a couple of weeks to see whether the students would like to continue the program. G03 PROJECT-Brett is setting up the monitors for this program. It should be up and running by Monday and Mr. Howard will give a more detailed report on how this is going-STATE SCHOOL BOARD CONVENTION - Reminder for board members that the State School Board convention is just around the corner on November 14-16. CORRESPONDENCE-NONE       FUTURE AGENDA ITEMS-DUAL CREDIT CLASSES, DISTRICT TECHNOLOGY PLAN, FINANCIAL AUDIT, SOCIAL STUDIES STANDARDS.

PRESIDENT ANDERJASKA ADJOURNED THE MEETING AT 8:50 P.M.

The next regular scheduled meeting of the Board of Education will be December 10, 2012 at 7:00 P.M.

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President                                                                           Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.