HAYES CENTER PUBLIC SCHOOLS

SPECIAL BOARD MEETING

November 14, 2011

6:30 P.M.

CALL TO ORDER:

A special meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, November 14, 2011 in the Band Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 6:33 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, and Randy Richter present. Bob Rosno was absent.  The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Large welcomed the visitors in attendance.

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

ADDITION TO AND ADOPTION OF AGENDA: Kressin  moved, seconded by Anderjaska, to adopt the agenda. Voting yes: Richards, Large, Anderjaska, Richter, Kressin. Voting no: none. Absent: Rosno. Motion passed 5-0 with one absent.

REVIEW OF THE 2010-2011 FISCAL AUDIT-Dennis Miller, Krystal Sall, and Jeffrey Miller from Miller CPA were present to answer questions on the audit. The board asked several questions that were clarified by the auditors and Mr. Howard.  The auditors reported that our district’s cash reserves have never dropped below 1.2 million dollars in the last three school years. Our district has been in excellent financial shape for at least the past five years due to the hard work of our current and past administrations and boards.

Rosno arrived at 6:54 P.M.

ADJOURNMENT: President Large adjourned the meeting at 7:00 P.M.

Minutes submitted by:            Marian Richards

HAYES CENTER PUBLIC SCHOOLS

REGULAR BOARD MEETING

November 14, 2011

7:00 P.M.

CALL TO ORDER:

The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, November 14, 2011 in the Band Room at the High School. Notice of the meeting was given in advance by publication and posting in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Large called the meeting to order at 7:05 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob Rosno present. The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Large reminded the visitors to fill out the sign-in sheet if they wished to address the board.

RECOGNITION OF OPEN MEETING LAW POSTER-The Open Meetings Law Poster was on display and recognized by President Large.

ADDITION TO AND ADOPTION OF AGENDA: President Large entertained adding a motion to go into executive session.

Anderjaska moved, seconded by Rosno , to go into Executive session to consult legal counsel and for the protection of the district. Voting yes: Rosno, Richards, Large, Anderjaska, Richter. Voting no: Kressin. Motion passed 5-1.

Mr. Large stated that there was a request for an agenda item and he decided that he would leave it to the board at this meeting to decide whether to take that initiative.  Also, Mr. Richter wanted to review the board operating policy as a discussion item if someone wanted to place it there.

Anderjaska moved, seconded by Richards to adopt the amended agenda.Voting yes: Richards, Large, Anderjaska. Voting no: Rosno, Richter, Kressin. Motion failed 3-3.

Mr. Large questioned the board as to what they wanted. Stating that if we don’t have a motion to adopt the agenda we don’t have a meeting correct?

Kressin stated concerns about not having Mr. Sjeklocha on the agenda.

There was some discussion by Richter as to what should have been allowed or not allowed on the agenda.

Kressin moved, seconded by Anderjaska, to approve the amended agenda and add Mr. Sjeklocha as a possible discussion item. Voting yes: Richards, Large Anderjaska. Richter, Kressin, Rosno. Motion passed 6-0.

EXECUTIVE SESSION: The board entered executive session at 7:22 to consult legal counsel and for the protection of the district. The board came out of executive session at 9:34.

AUDIENCE COMMUNICATIONS-

The board followed legal counsel advice when coming out of Executive Session in determining the direction they would go with regard to Mr. Sjeklocha’s complaint with Mr. Howard and the board of education. The following directives were stated by Mr. Large.  Mr. Large explained that Mr. Sjeklocha was a possible discussion item on the agenda, but legally, because of the 24 hour deadline would not be allowed on the agenda tonight.  He explained the complaint procedure that would be used. Mr. Sjeklocha has until November 21^st to submit all issues in detail. Mr. Howard will have until November 30^th to reply. If Mr. Sjeklocha is not satisfied with the outcome he has the right to have a meeting with the board which has been tentatively set for December 5^th at 7:00 P.M.

For future reference, Mr. Large explained the complaint procedure for any complaints about a school employee or board member. Audience comments were suspended for this meeting.

SERVICES REPORT: NASB e-MEETING DEMO; I PADS FOR BOARD MEMBERS-These items were suspended by the superintendent until the next meeting.

TEACHER ASSOCIATION UPDATE: Richards reported that she had met with the head negotiator to discuss the teacher contract extra duty assignments. The teachers do not have any issues with the contract at this time. They don’t see a need to pay an attorney to re-write the contract since it is the standard contract used across the state. If it becomes an issue the committee will let the board know.

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: Board Policies now available on the school web-site ; Superintendent Scholarship information-Mr. Howard sent a reply from the accountant answering a question raised by a board member about the scholarship and the discretionary accounts in the Activity fund that were proposed by Mr. Howard and voted on and agreed to by the board in 2010. The auditors take the position that transfers to the scholarship and discretionary accounts are really no different than other General fund support transferred to the Activity fund.

SUPERINTENDENT’S REPORT- District Financial information-We received an Increase in State Aid of $3,275.00 due to a recalculation of funding by the state.

JV Boys Basketball Coaching Position-Mr. Wagner is going to fill the position.

Additional information-Staff and students will start bringing in educational related items to present to the board about things they have done. This month Mrs. Richter shared a project from the third grade students who each chose a staff member then wrote a story about the staff member and drew a picture.

Christmas party for the staff-Mr. Howard requested the board host a Christmas supper for the staff like we did last year. It could potentially cost more than his spending allowance so he asked for board direction. There was some discussion as to why it was not on the agenda. It will be acted upon during the vote for the staff teacher gifts.

PRINCIPAL’S REPORT- Adequate Yearly Progress(AYP)-We have been designated as met (requirements) in all three building this year (Federal designation for Adequate Yearly Progress) Attendance Report Update-some students have gone over the 5 periods missed and they have been notified and are making up time, Miscellaneous Information-several students went through the John Baylor ACT test prep provided by the ESU. Most of the students who attended the full schedule indicated it did help them and most raised their test scores by at least 3 points. The SPED file review went very well; they had one recommendation for improvement that is being taken care of. We still have an external review coming in March that will include some board involvement.

Mrs. Pruter thanked Mrs. Allen, her students and the American Legion Post 287 for the nice Veteran’s Day Program.

Mr. Howard clarified that the AYP  is based on five criteria- 1)Graduation rate; 2) Students taking the test at a 100 % rate,  3)Reading,  4)Writing,  and 5)Math. It is a good reflection of our staff that we went from not meeting

AYP in 2009-2010 to meeting AYP in 2010-2011.  The administration is very appreciative of the good job the staff and students did in stepping it up to meet AYP.

ACTION ITEMS-CONSENT AGENDA:   

Anderjaska  moved, seconded by  Rosno , to approve the consent agenda consisting of the approval of the minutes of the October 12, 2011 Regular Meeting; the October General Fund claim of $2,825.00; the Bond Fund claim of $164,445.00; the Employee Benefit Fund claim of $1,747.25; and the November General Fund claims of $209,493.71(PAYROLL $140,303.64   CLAIMS $69,190.07 )

DISCUSSION: Richter had a question on the anonymous donor for the football uniforms; he wanted it clarified in the minutes that the anonymous donor did not pay for all the uniforms, the school paid for $1,449.00. Mr. Howard clarified that football jerseys that were bought for home and away came to between $2,800- $3,000 and that the donation was around $3,500 total, Mr. Howard donated all his pay for the coaching position to the football program . The other items over and above the $3,500 donation, that were bought for the football program that would have normally came out of the Activity fund still came out of the Activity fund .

Anderjaska asked that the minutes show we thank Mr. Howard as coach, for the fine gift he gave to our school  and was met with a generous round of applause from the audience.

Voting yes on the motion: Large, Anderjaska, Kressin, Rosno, Richards. Voting no: Richter. Motion passed 5-1.

2011-2012 NSAA FOOTBALL DECLARATION- President Large clarified that if we were going to make a change for 6 man football it had to be done at this meeting. No motion would mean we remain at 8-man for the next two-year cycle. This item died for lack of motion.

ACCEPT BID ON 1999 SUBURBAN: There were three bids received on the suburban. The highest bid was for $515.00 from Mike Christner.

Richards moved, seconded by Richter, to accept the highest bid. Voting yes: Richter, Kressin, Rosno, Richards, Large, Anderjaska. Voting no: none. Motion passed 6-0.

APPROVE LOCAL SUBSTITUTE: Mr. Howard recommended that the board approve Jessica McKinney as a local substitute. Rosno moved, seconded by Anderjaska, to approve Jessica McKinney as a local substitute. Voting yes: Kressin, Rosno, Richards, Large, Anderjaska, Richter. Voting no: none. Motion passed 6-0.

RATIFY OPTION ENROLLMENT-Mr. Howard requested that the board ratify his decision to allow the students that live in our district but attend school in Wallace to continue to attend school in Wallace.

Rosno moved, seconded by Richards, to ratify the option enrollment from last month. Voting yes: Rosno, Richards, Large, Anderjaska, Richter, Kressin. Voting no: none. Motion passed 6-0.

APPROVE BID FOR SNOW RAILS ON NEW BUILDING-

Anderjaska moved, seconded by Rosno, to go ahead with the snow rails.

DISCUSSION: There was some question as to what may have happened to the snow rails we had installed a few years ago. We need to ask the company who foamed the building what may have happened to them.

Voting yes: Richards, Large, Anderjaska, Richter, Kressin, Rosno. Motion passed 6-0.

AMENDMENT OF 2011-2012 SCHOOL CALENDAR- Technology committee feels like the staff needs more training time to learn to use the technology that has been provided. They have requested three days for training, Mr. Howard made a recommendation to allow two days.  November 23^rd and December 21^st  after 1:00 student dismissal.

Kressin moved, seconded by Rosno, to accept Mr. Howard’s recommendation. Voting yes: Large, Anderjaska, Richter, Kressin, Rosno, Richards. Voting no: none. Motion passed 6-0.

STAFF CHRISTMAS GIFT/MEAL-Richards moved, seconded by Anderjaska, to accept Mr. Howard’s recommendation for the staff Christmas gift and meal.

DISCUSSION: Kressin questioned Mr. Howard on the cost of the teacher gifts-approximately $8,000 and the cost of the meal-approximately $2,000 and commented that he would rather see the money spent on the students. Anderjaska reminded them that we probably have some money in the budget we will be needing to spend and reminded them of the BCBS Premium Holiday which saves the district approximately $21,000, so there would be around $11,000 of that money that would be left in the budget.

Voting yes: Anderjaska, Rosno, Richards, Large. Voting no: Richter, Kressin. Motion passed 4-2.

RECOGNIZE THE HCEA AS THE BARGAINING AGENT FOR NEGOTIATIONS-Richards moved, seconded by Large, to recognize the HCEA as the bargaining agent for Negotiations. Voting yes: Richter, Kressin, Rosno, Richards, Large, Anderjaska. Voting no: none. Motion passed 6-0

DISCUSSION ITEMS:

·         REPLACEMENT OF WRECKED SUBURBAN-we received around $11,000 from insurance. Mr. Howard asked for board direction on this. The board directed him to bring back bids on new, middle of the road, and replacement of a comparable unit.

·         DISCUSSION OF BOARD POLICY 7000- Kressin stated that he would like to have the budget and finance information presented at the August meeting.  Mr. Howard responded that he would be happy to provide that.

·         BOARD OPERATING PRINCIPLES-already discussed

INFORMATION ONLY: Nebraska Brass will present an all-school assembly and workshops on December 5^th with a community performance that evening. It will be put out on CODE RED and be posted on the web-site to try to encourage better community participation.

CORRESPONDENCE: Thank You’s from Ms. Bentley and her second grade class for the I-Pads.

FUTURE AGENDA ITEMS: CLASSIFIED STAFF BENEFIT PACKAGES-Randy, Joe and Mr. Howard will set a date to meet, TEACHER NEGOTIATED AGREEMENT ITEM #4-Taken care of above in Board Requests, BOARD POLICY REVISIONS-will review 1000 policy in December along with specific policies needed to satisfy state requirements.

ADJOURNMENT:

President Large adjourned the meeting at 10:28 P.M.

The next regular scheduled meeting of the Board of Education will be held on Monday, December 12, 2011 at 7:00 P.M., in the High School Conference Room.

Minutes submitted by:            Marian Richards

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.