The regular meeting of the Board of Education for
the Hayes Center Public Schools District #43-0079 was held on Monday, February
13, 2012 in the Conference Room at the High School. Notice of the meeting was
given in advance by publication and posting in accordance with the Board policy
of giving notice of such meetings. Notice of this meeting was given in advance
to all Board members.
ROLL CALL-
President Anderjaska called the meeting to order at 3:05 P.M. with
Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe
Anderjaska, Kevin Large, Kris Kressin, Marian Richards, Randy Richter, and Bob
Rosno present. The Pledge of Allegiance was recited by those in attendance.
RECOGNITION OF VISITORS: President
Anderjaska reminded the visitors to fill out the sign-in sheet if they wished to
address the board.
RECOGNITION OF OPEN MEETING LAW POSTER-The
Open Meetings Law Poster was on display and recognized by President Large.
ADDITION
TO AND ADOPTION OF THE AGENDA: Kressin
moved, seconded by Rosno, to approve the agenda and move items 10 (Reelection
of Assistant Principal ) and 12 (Set
date for recall election) to items
2 and 3. Voting yes: Anderjaska, Kressin, Large, Richards, Richter, Rosno.
Voting no: none. Motion passed 6-0.
Several FFA members came and told the board
something they learned at either the Stock show or the Aquarium.
Barry Richards-discussed the petition process,
setting the date, encouraged board members to know the letter of the law, and
encouraged board members to attempt to make amends and work thing out at the
board retreat.
Larry and Connie Brott, Ben Maucher and Bill
Tidyman presented a letter concerning the recall election to the board for
President Anderjaska to read and requested that it be part of the official
minutes.
SERVICES
REPORT: UPDATE ON STAFF TECHNOLOGY RELATED IN-SERVICES:
Due to time constraints Mrs. Jeffers had to leave
so will give the report at a later date.
BOARD
MEMBER/COMMITTEE REPORTS/REQUESTS: FOOTBALL SCHEDULE-The
next two-year NSAA schedule was included in the board packet. Mr. Howard
informed the board, as requested, that there are 16 six-man schools in the
state, one less than the past two-year cycle.
Mr. Howard reported that the projected State aid
for next year will be $14,000, currently we are at $144,000 for a loss in state
aid of $130,000. Kressin questioned why
it went down so much since surrounding schools would still be receiving $200,000
- $800,000. Howard explained that since student numbers are declining and
assessed valuations are rising the state has determined that we receive enough
in valuation to overcome the loss in state aid. Anderjaska also pointed out that
as he has visited with legislators, and that is how they are formulating state
aid, to get rid of the small schools. Kressin requested a District needs report
for next month.
PRINCIPAL’S REPORT- Mrs. Pruter
reported that Grades 4-11 have completed their writing assessment and those have
been sent in; it will take several months to get the results back. The district
has completed, submitted and been approved for the technology plan(to be
qualified for e-rate monies). FFA students have been very active and several
have qualified for State in March. There will be several age-appropriate Cyber
Bullying presentations this Wednesday. We will host the Hayes/Hitchcock Spelling
Bee next week. Last week the Elementary school began
Pennies for Patients and it will run through next week. Grades 4-6
will be doing Jump for Heart next
Monday and Tuesday. March 1st there will be a Family Night for all
families in the migrant program. There was a speech meet last Saturday where the
students just missed second place by 5 points.
Kressin questioned if we had lost students since
last meeting. Mr. Howard reported that we had lost two. Kressin stated that we
had lost some over Christmas break and wanted to know if we have conducted any
surveys to find out why they are leaving, some kind of follow up to see if they
had lost a job or if there are other reasons, if there is nothing we can do
there is nothing we can do, but if there is something we are not offering or
something we could be doing as a board to attract students we should look at
that. Anderjaska pointed out that we have also gained a few students in that
time frame and Kressin wants to know why they’re here so we can stabilize or
improve, we need option kids to keep our enrollment up so we should see what
attracted them here.
ACTION
ITEMS-CONSENT AGENDA: Richards moved,
seconded by Large, to approve the consent agenda consisting of the approval of
Minutes for the January 9, 2012 Regular Meeting, and approval of February
General Fund claims of $207,710.62 (Payroll $138,783.55
Claims $68,927.07).Voting yes: Kressin, Large, Richards, Richter, Rosno,
Anderjaska. Voting no: none. Motion passed 6-0.
RE-ELECTION OF ASSISTANT PRINCIPAL-
Mr. Howard asked the Board to consider the reelection of Mrs. Pruter in her
administrative position. In his
opinion she has done a very thorough and professional job.
Her evaluation shows that she meets the district standards in all
criteria areas. He also recommended
a $5,000 increase in pay. Though her pay
would still be the lowest in our area, the raise would align her pay more
closely with other administrators in ESU 15 and 16.
Large moved, seconded by Richards, to re-elect Peggy Pruter as
Assistant Principal/Counselor, with a pay raise of $5,000. Discussion followed
with Kressin questioning Mrs. Pruter whether she has enough time to do both the
full time counseling and principal duties. She did feel like NSSRS and WEBSIS
eat a lot of time because of the lack of ability in the software to do some of
the reports and assessments, but because we need it to work, that is what she
spends the time on. Anderjaska questioned if there were an area that there could
be help what would that be. In the spring the assessments take a lot of time
along with NSSRS AND WEBSIS.
Richards re-read the motion: Large moved,
seconded by Richards, to re-elect Peggy Pruter as Assistant Principal/Counselor,
with a pay raise of $5,000. Voting yes: Kressin, Large, Richards, Richter,
Rosno, Anderjaska. Voting no: none. Motion passed 6-0.
SET DATE
FOR RECALL ELECTION: President
Anderjaska opened the floor for a motion. Richards requested that the resolution
be read. President Anderjaska read the resolution prepared by the school’s
attorney.
Richards moved, seconded by Large, to set
March 2, 2012 as the date for the recall election. After discussion the motion
was re-read. Richards moved, seconded by Large, to set March 2, 2012 as the date
for the recall election. Voting yes: Large, Richards, Anderjaska. Voting no:
Richter, Rosno, Kressin. Motion failed 3-3.
Richards moved, seconded by Large, to set
March 9, 2012 as the date for the recall election. Discussion: Large questioned
what the process would be if the board failed to follow the statute. Anderjaska
explained that it is his understanding that if the board fails to set a date,
either the petition carriers or a registered voter can file in district court
and ask for an order directing an election. After further discussion Richards
re-read the motion: Richards moved, seconded by Large, to set March 9, 2012 as
the date for the recall election. Voting yes: Richards, Anderjaska, Large.
Voting no: Richter, Rosno, Kressin. Motion failed 3-3.
Richards moved, seconded by Large, to set
March 16, 2012 as the date for the recall election. Voting yes: Anderjaska,
Large, Richards. Voting no: Richter,
Rosno, Kressin. Motion failed 3-3.
Richards moved, seconded by Large, to set March 23, 2012 as the date for
the recall election. Discussion: Richards pointed out that the 23rd
was the final date that could be set under the 75 day limit. Anderjaska pointed
out that it is the responsibility of the board to set a date. Large also pointed
out that the statute says “the board shall” set a date. He also pointed out that
it is part of the legal process. After further discussion Richards re-read the
motion: Richards moved, seconded by
Large, to set March 23, 2012 as the date for the recall election. Voting yes:
Anderjaska, Large, Richards . Voting no: Rosno, Kressin, Richter. Motion failed
3-3.
Anderjaska will fill out the resolution and get
it to the County Clerk.
APPROVE
BUS BARN ADDITION- Several bids were
received. Mr. Howard pointed out
some of the differences in the bids. Rosno moved, seconded by Large, to approve
Kerchal’s bid for the bus barn. Discussion followed but with the loss of state
aid Kressin suggested we look at next year’s budget and maybe look at it again
in March or April. After more discussion Rosno moved, seconded by Richards, to
table. Voting yes: Anderjaska, Kressin, Large, Richards, Richter, Rosno. Voting
no: none. Motion passed 6-0.
HIGH
SCHOOL SOCIAL STUDIES CURRICULUM-Our
district currently has a three year Social Studies requirement for graduation.
Mr. Wagner presented concerns and requested that the Board consider making
American History and American Government required classes for Juniors and
Seniors with either World History or World Government taken as a freshman or
sophomore to fulfill the third year requirement. Mr. Howard had Mrs. Pruter
check with other schools and those she talked to all require American History
and American Government.
Large moved, seconded by Rosno, to accept
Mr. Wagner’s recommendation to make American Government and American History
required classes starting 2012-2013 school year. Voting yes: Kressin, Large,
Richards, Richter, Rosno, Anderjaska. Voting no: none. Motion passed 6-0.
TABLED
POLICIES FROM DECEMBER MEETING-1ST READING- a.7020.2 SALE OF OBSOLETE
EQUIPMENT AND PROPERTY b.7020.4
GIFTS TO SCHOOL DISTRICT-Mr. Howard
brought recommendations for changes.
Rosno moved, seconded by Large, to approve
7020.2 and 7020.4 for first reading as amended. After discussion and further
amendments Richards re-read the motion: Rosno moved, seconded by Large, to
approve 7020.2 and 7020.4 for first reading as amended. Voting yes: Large,
Richards, Richter, Rosno, Anderjaska, Kressin. Voting no:none. Motion passed
6-0.
BOARD
POLICIES-2nd READING-A)3011.5-RECORDS MANAGEMENT AND DISPOSITION;
B)3030.5- ANTI DISCRIMINATION, ANTI-HARASSMENT, AND ANTI-RETALIATION;
C)4010-STUDENT RESIDENCE, ADMISSION AND CONTRACTIONG FOR EDUCATIONAL SERVICES;
D)4050.35- ANTI-DISCRIMINATION, ANTI-HARASSMENT, AND ANTI-RETALIATION; E)
5010.5-ASSESSMENTS-ACADEMIC CONTENT STANDARDS; F) 5020.10-ADMISSIONS,
CLASSIFICATION, AND ATTENDANCE; G)5030.4B-CONCUSSIONS; H) 5030.7-STATE
ASSESSMENTS; I) 6600-SPECIAL EDUCATION POLICIES; J) 7070.5-SERVICE ANIMALS-These
are all state mandated changes. Mr. Howard recommended that the board approve
second reading on these policies.
Rosno moved, seconded by Richter, to approve second reading on the
Policies of policies A-J as mandated by state. Voting yes: Richter, Kressin,
Rosno, Richards, Large, Anderjaska. Voting no: none. Motion passed 6-0.
SECURITY
CAMERAS BID- Mr. Howard explained that
according to Mr. Warren, our current cameras are of very poor quality and are
not compatible with our new server and computer equipment.
The purchase of these cameras would also add an additional camera at the
south entrance of the new school.
Anderjaska moved,
seconded by Large, to accept the bid from CES as recommended by Brett.
Voting yes: Richter, Rosno, Anderjaska,
Kressin, Large, Richards. Voting no:
none. Motion passed 6-0.
KITCHEN
DRAIN BID- Mr. Howard asked the Board
to consider approving a drain in the floor of the kitchen to allow the kitchen
staff and custodians to dispose of waste water in the kitchen without having to
haul it down the school hallway or dumping it outside behind the cafeteria.
This would eliminate safety and health code violations.
Kressin questioned whether it should be a
summer project. After discussion, Kressin moved, seconded by Rosno, to table.
Voting yes: Rosno, Anderjaska, Kressin, Large, Richards, Richter. Voting no:
none. Motion passed 6-0.
BID FOR
RISERS-Mr. Howard presented bids for
risers for the music department.
Anderjaska moved, seconded by Rosno, that we accept the bid from School
Outfitters for the risers. Voting yes: Anderjaska, Richter, Rosno, Richards,
Large. Voting no: none. Absent: Kressin.
Motion passed 5-0 with one absent.
BID FOR
STAGE CURTAINS- Mr. Howard presented
bids for stage curtains for the music department. Anderjaska moved, seconded by
Rosno, to accept Texas Scenic Company bid for curtains.
Voting yes: Large, Richards, Richter,
Rosno, Anderjaska. Voting no: none
Absent: Kressin. Motion
passed 5-0 with one absent.
RECOGNIZE
HCEA AS BARGAINING AGENT FOR NEGOTIATIONS FOR 2013-2014.- Mr. Howard recommended that with approved changes in the industrial
relations agreement and the potential of negotiating a two year contract, the
board should consider approving the HCEA for 2013-2014 to start this process.
The board previously approved HCEA as the bargaining agent for 2012-2013.
Large moved, seconded by Richards, to
recognize HCEA as the bargaining agent for negotiations for 2013-2014.
Voting yes: Large, Richards, Richter,
Rosno, Anderjaska. Voting no: none Absent: Kressin.
Motion passed 5-0 with one absent.
DISCUSSION- ELEMENTARY PRINCIPAL EVALUATION
for Mr. Howard was held in open session.
President Anderjaska had one written evaluation
sent to him, three over the phone, and didn’t get anything from another one.
After compiling the various evaluations he presented the following to Mr.
Howard:
Overall Evaluation was Outstanding
Need to improve: listening skills, and getting feedback (criticism), a little chargey
and should take time in decision making, need to improve on working with or
relating with some parents.
Has met or exceeded standards:
good priorities, good work ethic, at the same time are very firm in discipline,
set a very high standard and expectations for teaching performance as well as
student success, definitely a strong motivator and seem to get everyone to work
together as a team, you have definitely improved the communications throughout
the school.
3.
DISTRICT PURCHASE OF MUSIC ROOM CHAIRS-
Mr. Howard has approved the purchase of music
chairs for our students. This will
be a nice improvement over the folding chairs our students currently are using.
4.
LETTERING ON TRAILER-
lettering on the trailer has been completed.
It looks very nice. It says
‘Hayes Center Cardinals’ and has a picture of a Cardinal on the two sides and on
the back of the trailer. There will be pictures taken and e-mailed to Monsanto.
CORRESPONDENCE-CARDS
OF THANKS-Thank You notes were received from several staff members for the
Christmas bonus and meal.
FUTURE
AGENDA ITEMS- GYM CAMERA, WALK-IN FREEZER BIDS, WEB PAGE UPDATE, NASB
MEMBERSHIP/DUES, 2012-2013 SCHOOL CALENDAR-the Communications Committee of Large, Richter and Rosno will meet with
Mr. Howard to work on the calendar,
POLICY 1120
ADJOURNMENT-President Anderjaska
adjourned the meeting at 5:30 P.M.
The next regular scheduled meeting of the Board
of Education will be held on Monday, March 12, 2012, at 7:00 P.M., in the High
School Conference Room.
These are a full draft of the minutes that will
be considered for approval at the next regular Board meeting.
Hayes Center Public School | 1MONTHLY PAPER LIST | |||||||
02/20/2012 | 10:25 AM | |||||||
Vendor Name | Amount | |||||||
Checking Account: | 1 | Fund: | 01 | GENERAL FUND | ||||
B & D OFFICE CITY | 23.16 | |||||||
BARNETTS DO-IT CENTER | 1,998.53 | |||||||
BLOMSTEDT, PETER J | 779.03 | |||||||
BRICO PEST CONTROL | 60.00 | |||||||
BROAD REACH | 780.92 | |||||||
BULL'S BAR AND GRILL | 843.18 | |||||||
CANTICLE DISTRIBUTING | 52.50 | |||||||
CENGAGE LEARNING | 3,460.79 | |||||||
COLLA VOCE MUSIC INC. | 44.99 | |||||||
CTE CONSTRUCTION, LLC | 7,200.00 | |||||||
D & S HARDWARE | 47.20 | |||||||
E. D. ENTERPRISES INC. | 723.56 | |||||||
EDUCATIONAL SERVICE UNIT #15 | 15,773.09 | |||||||
EDUCATIONAL SERVICE UNIT #16 | 36.75 | |||||||
FARRELL'S PHARMACY | 199.68 | |||||||
GASTON, DUSTIN | 618.90 | |||||||
GREAT PLAINS COMMUNICATIONS INC | 670.87 | |||||||
HARDING & SHULTZ, P.C. L.L.O. | 2,185.81 | |||||||
HAYES COUNTY FARMERS COOP | 8,735.47 | |||||||
HERSHBERGER'S MUSIC | 52.24 | |||||||
HIRERIGHT SOLUTIONS INC. | 54.30 | |||||||
HOMETOWN LEASING | 744.15 | |||||||
HOT LUNCH FUND | 186.00 | |||||||
IMPERIAL NAPA | 768.98 | |||||||
INDIANA INSURANCE COMPANY | 126.00 | |||||||
J.W. PEPPER & SON, INC. | 119.99 | |||||||
JOSTENS INC. | 254.21 | |||||||
KILDARE LUMBER | 573.83 | |||||||
KITTLE'S MUSIC | 183.75 | |||||||
MALLECK OIL COMPANY | 1,712.18 | |||||||
MALOUF & ASSOCIATES | 1,290.34 | |||||||
MATHESON TRI-GAS, INC | 39.62 | |||||||
McCOOK PUBLIC SCHOOLS | 3,456.00 | |||||||
MEDCO SUPPLY CO | 100.30 | |||||||
MID-AMERICAN RESEARCH CHEMICAL CORP | 238.82 | |||||||
NASCO ARTS & CRAFTS | 171.13 | |||||||
NE COUNCIL OF SCHOOL ADMINISTO | 185.00 | |||||||
NE SAFETY & FIRE EQUIPMENT INC | 738.50 | |||||||
ORIENTAL TRADING COMPANY, INC | 114.49 | |||||||
PETTY CASH-GENERAL FUND HCPS | 1,356.05 | |||||||
PFEFFER, DAVID | 463.40 | |||||||
REALLY GOOD STUFF INC | 142.83 | |||||||
SCHOOL OUTFITTERS | 1,484.62 | |||||||
SCHOOL TRADITIONS | 51.45 | |||||||
SCOOP MEDIA LLC | 205.22 | |||||||
SCOTT'S GROCERY L.L.C. | 423.16 | |||||||
SOFTCHOICE | 88.49 | |||||||
SOUTHWEST PUBLIC POWER | 2,791.21 | |||||||
SUTHERLAND PUBLIC SCHOOLS | 1,457.84 | |||||||
TEACHER DIRECT | 17.88 | |||||||
TIME MANAGEMENT SYSTEMS | 54.15 | |||||||
TOP OFFICE PRODUCTS | 378.70 | |||||||
TREND ENTERPRISES, INC | 47.04 | |||||||
U. S. BANK | 2,487.00 | |||||||
VIAERO | 69.01 | |||||||
VILLAGE OF HAYES CENTER | 1,424.25 | |||||||
WALMART COMMUNITY/GEMB | 178.51 | |||||||
WINGATE BY WYNDHAM | 462.00 | |||||||
FEBRUARY GENERAL FUND PAYROLL | 138783.55 | |||||||
Fund Total: | 207,710.62 |
HAYES CENTER PUBLIC SCHOOLS
DISTRICT #079
BOARD OF EDUCATION
501 TROTH
HAYES CENTER, NE 69032
AGENDA
BOARD RETREAT
HIGH SCHOOL CONFERENCE ROOM
FEBRUARY 13, 2012
The Board of Education for the Hayes Center Public Schools District #43-0079 held its annual Board Retreat after the Regular Meeting, on Monday February 13, 2012 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.
President Anderjaska called the meeting to order at 5:43 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Kevin Large, Marian Richards, Randy Richter, and Bob Rosno present. Kris Kressin was absent.
RECOGNITION OF VISITORS-There were no visitors present.
ADDITION OR AMENDMENTS TO THE AGENDA: none
APPROVAL OF AGENDA: Rosno moved, seconded by Large, to approve the agenda. Voting yes: Richards, Large, Anderjaska, Richter, Rosno. Voting no: none. Absent: Kressin, Motion passed 5-0 with one absent.
The Open Meetings Law poster was on display and recognized.
COMMENTS FROM THE AUDIENCE: None
EDUCATIONAL OBJECTIVES AND ASSESSMENTS-Mr. Howard provided a 3 ½ page synopsis of the district goals and what has been done the past year by the Board, Administration, and Staff, to meet these goals. There was discussion as to how the district goals should be used to drive the superintendent evaluation and for the board to use these goals to evaluate their progress over the year. More discussion followed on the different aspect of : differentiation in the classroom, the use of paras and specialists, making better use of the HAL program, how No Child Left Behind affects education, common core standards, the need to be innovative in dealing with lower student numbers and the loss of state aid, the benefits of dual credit classes, the possibility of using tuition reimbursement as a means to promote dual credit classes, getting the alumni more involved, and making better use of distance learning in providing classes.
There was also discussion that the board retreat should be later in the year for the upcoming school year. Joe would like to have Marcia Herring from NASB come and help us with the goal setting process and tying in the Superintendent evaluation with the district goals. The board would like to get some information from her ahead of time so that when we do get together we can have an idea of where we want to go with the goal setting.
BUILDINGS AND GROUNDS PROJECT REPORT HANDOUT-Mr. Howard provided a list of projects that are in various stages. These projects are a collaboration between the Board, Administration, Faculty and Classified Staff.
Discussion followed on: Safety issues-Bus loading/unloading zones and student drop off zones, repainting the crosswalk from the elementary to the corner by the courthouse, landscaping of the new parking lot for drainage.
Setting long-range goals for: physical plant, bus replacement etc. The board will take the current list home and make additions then get them to Mr. Howard to compile for the next meeting. The Buildings and Grounds committee will also meet to make a list of recommendations before the next meeting. Mr. Howard suggested inviting the bus superintendent and head custodian to bring their recommendations.
BOARD OF EDUCATION
OPERATING PRINCIPLES
Anderjaska proposed that we tie these in with the future meeting with Marcia Herring. Mr. Howard suggested that the board go through the list and update it annually. Mrs. Pruter thought a good time would be after the State of the Schools report comes out. The board should be looking at whether we have met the objective, what the results are and if any changes need to be made.
ADJOURN-President Anderjaska adjourned the meeting at 7:02 P.M.
The next regular scheduled meeting of the Board of Education will be held on Monday, March 12, 2009 at 7:00 P.M. CST in the High School Conference Room.
Hayes Center Public Schools
Educational Objectives and Assessment
February 2, 2012
Provided for you here is a snapshot which will explain where we are educationally in our school district. I have tried to include a synopsis of accountability to our students, parents, community and you, the board of education. Please realize this assessment is from my point of view and may differ somewhat from your viewpoint. In no way is this memo expressing that I individually have accomplished these objectives, but rather this is indicative of a team of professionals that have worked together with a common goal to challenge our students and improve the overall education of our student body. Keep in mind the emphasis that has been placed on our district goals that were developed for the current school year. I would also ask you to remember that this synopsis is for you, as you reflect on where we are as a district at this time. The district goals are listed first, with my comments written in bold after each district adopted goal. At the conclusion of these goals and comments, you will find some additional information that has been provided for you.Buildings and Grounds Project Report | ||||||||
This is a list of projects that are in various stages. Many of these projects are a collaboration | ||||||||
between the Board of Education, Administration, Faculty and Classified Staff. | ||||||||
COMPLETED PROJECTS | ||||||||
BUILDING | PROJECT | |||||||
Elementary | Replaced light fixtures | |||||||
Replaced hallway rugs | ||||||||
New carpet in kindergarten room and computer lab | ||||||||
Painted preschool and computer lab | ||||||||
New lunch room tables | ||||||||
New cafeteria stove | ||||||||
Old High School Building | Painted front of building | |||||||
New paint and new carpet in distance learning classroom, | ||||||||
library, and board room | ||||||||
Repaired flat roof | ||||||||
Replaced hallway rugs | ||||||||
New chairs and tables for board room | ||||||||
New ventilation fan in bathroom by football locker room | ||||||||
Cleaned and organized second story classrooms | ||||||||
Purchased new shop tools and big equipment(drill press, band | ||||||||
saw, welder, etc.) | ||||||||
Added bigger exhaust fan to Ag shop | ||||||||
Replaced ventilation fans in boys locker room | ||||||||
Refurbished shower area in boys locker room | ||||||||
New Building | Replaced battery backup ballast in new gym and locker rooms | |||||||
Replaced hallway rugs | ||||||||
Security gate in new gym | ||||||||
School Owned Housing | Re-guttered, landscape and drainage of Principal's house | |||||||
Painted various interiors | ||||||||
Updated Superintendent's house | ||||||||
New deck, reside garage on double wide | ||||||||
Plumbing and flooring repairs on yellow house | ||||||||
Transportation Building | New steel walk in door and insulated overhead door | |||||||
Fixed bathroom sewer problem | ||||||||
TRANSPORTATION | PROJECT | |||||||
Purchased | Staff vehicle | |||||||
Pressure washer | ||||||||
Bulk oil containment for servicing buses | ||||||||
Three suburbans | ||||||||
8 X 12 equipment trailer | ||||||||
COMPLETED PROJECTS……CONT. | ||||||||
GROUNDS | PROJECT | |||||||
Painted visitor bleachers at football field | ||||||||
Fly ash at transportation building | ||||||||
Fly ash in student parking lot | ||||||||
Finished landscaping new school and retaining wall | ||||||||
Trimmed all trees | ||||||||
Replaced ballast on all outdoor security lights | ||||||||
Remodeled tennis courts | ||||||||
Landscape front of elementary | ||||||||
Ashpalt front, side and back of elementary | ||||||||
Purchased mower | ||||||||
Provided skid steer loader through County lease | ||||||||
TECHNOLOGY | PROJECT | |||||||
Purchased | Negotiation software | |||||||
Smart boards for classrooms | ||||||||
I-Pads for elementary students and teachers | ||||||||
Ceiling Projectors and screens for all classrooms | ||||||||
Elmos | ||||||||
Digital Piano for music department | ||||||||
LCD monitors for computer labs and teacher desktops | ||||||||
PROJECTS IN PROGRESS | ||||||||
BUILDING | PROJECT | |||||||
High School (new and old) | Digital camera security system | |||||||
Risers | ||||||||
Band chairs | ||||||||
Stage curtains | ||||||||
TRANSPORTATION | PROJECT | |||||||
Replacement plan for buses | ||||||||
ROUTINE ONGOING MAINTENANCE AND UPKEEP OF GROUNDS AND BUILDINGS | ||||||||
Clean all carpets | ||||||||
Strip and wax all tiled floors in all buildings | ||||||||
Refinish both gym floors | ||||||||
Clean boiler in both buildings | ||||||||
Clean area around Ag Shop | ||||||||
Mow, water and fertilize all grass | ||||||||
Classroom painting | ||||||||
FUTURE PURCHASES TO BE CONSIDERED | ||||||||
BUILDING | PROJECT | |||||||
Elementary | New cooler for kitchen | |||||||
New office carpet | ||||||||
New gym lights | ||||||||
Playground equipment | ||||||||
Ceiling tile in gym | ||||||||
Chain nets at playground basketball courts | ||||||||
Kitchen drain | ||||||||
New boiler | ||||||||
Old High School | Refinish stage floor | |||||||
Recondition 1930's lockers | ||||||||
Change store front on 1930's building | ||||||||
Speakers for hallways and all-calls | ||||||||
New boiler | ||||||||
GROUNDS | PROJECT | |||||||
Repair sidewalk in front of old high school | ||||||||
Consider breezeway between new and old buildings | ||||||||
TRANSPORTATION | PROJECT | |||||||
Bus pole barn | ||||||||
TEACHER REQUESTS | PROJECT | |||||||
Mounting of one smart board | ||||||||
Purchase cabinets | ||||||||
Install ceiling outlets |
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Hayes Center Schools |
Memo
To: Hayes Center Board of Education
From: Ron Howard
Date: 3/2/2012
RE: Mid Month Board Report
Here is some information for you for the upcoming March Board meeting. I have heard from some of the board members about moving the March board meeting. It appears that the best date is March 19th. We will post this date, with the time for the meeting to be 7:00 P.M.
The new roof has been put on the greenhouse and Mr. Cooper and the Vo-Ag students are ready to begin using the facility. I had asked him to wait until this time to use the greenhouse to help keep costs down.
I have been busy with observations and evaluations of our staff. These evaluations are about 60% completed as of this date. Generally speaking, we have a very dedicated staff and they are doing a wonderful job of instructing our students.
We have completed our cyber bullying assembly for this year. Next, we will be providing an all-school assembly on bullying and harassment that is tied to music and dance. This is scheduled for April 16th at 10:30.
I have taken the initiative to begin the process of completing an energy audit for our district. This is tied to our heat and electrical bills. This audit is being done at no cost to our district. Other news of note includes that our district is in the process of applying for two grants. One is for $5,000 and is tied to technology through the Great Plains Telecommunication system. The other is for up to $25,000 and this grant is sponsored by the Monsanto fund. This is the company that helped us in purchasing our trailer. Our new Suburban has been picked up and is now available for use.
With the help of the secretarial staff we have just about completed and updated our staff individual job descriptions across the board. Also during our next Parent night we will be providing the public with a climate survey. The staff and students will be surveyed at another time. The results of this survey will be provided to you upon completion.
At our last faculty meeting we started the initial discussions of the district-wide calendar for the next school year. If this goes well I may potentially have a draft for you at the March board meeting. If not, it will definitely be on the April board agenda.
We have scheduled the 2nd annual Migrant Family Night Program for Thursday March 1st at 5:00 P.M. This is an opportunity for us to visit first-hand with our limited English students and parents to insure that we are providing for their academic needs. We will also have a supper for them. The costs for this Family night are provided through the ESU 15 Migrant program.
Here are the changes you requested in policy 7020.4,
“The superintendent should provide to the
board of education the amount of the gift to be deposited and announce this gift
to the board of education.”
Please remember to send in writing, the updates you would like to see us proceed with for our buildings. This will enable us to make a list for you to consider for upgrades and projects for this summer. Also, your improvement ideas for long–range district goals, whether this is for academic needs or related to buildings and grounds. I will move the future agenda items listed in the February agenda that deal with purchases back to May. This will enable you to have some time to figure out which items/projects you want to approve. This includes the gym camera, bus shop addition, kitchen drain, and the walk-in freezer.
At the last board meeting Kris requested that I provide an update for you with regard to state funding. I have looked into the state funding formula to try to offer you some insights into this complicated procedure. You will find this summary below.
Here are some interesting facts for you. Every school district in the state it appears, will receive some sort of projected state aid for the upcoming school year. Our pupil enrollment is the 23rd smallest in the state. Our adjusted General fund operating expenditures per student is $13,614. This ranks us as the 18th highest in the adjusted General fund operating expenditures per student formula in the state. The highest per student formula funding is Sioux County at $22,312 per student and the lowest is South Sioux City Community Schools at $5,290 per student. There are 20 school districts including ours who will receive less than $20,000 in state aid funding for next year. The 35 smallest school districts in the state will receive an overall average increase of slightly more than $10,000 per school. Dundy County schools have lost $1,735,000 since 2008/09, Hitchcock County schools have lost $480,000 in this same time frame, Maywood has lost $200,000 since 2008/09, Eustis-Farnam has lost $240,000, Medicine Valley has lost $500,000, Wallace schools funding has been very up and down these past four years but their projected funding for next year is about the same as 2008/09. Wauneta-Palisade has lost $865,000 and Hayes Center has lost $790,000 in the same time frame (2008/09). All of these school districts other than Wallace have been and are in declining enrollment. There are 249 school districts in the state. 129 of those districts are projected to lose state funding for next year. The largest percentage loss of funding is projected to be $1.8 million at Columbus Schools, Hayes Center’s loss is $129,000, Hitchcock will lose $214,000, Wauneta will lose $146,000, Dundy County schools will lose $21,000, Maywood is projected to lose $57,000, Wallace schools funding will increase $39,000.
There are a number of items that have an effect on state aid funding. The determination of local system financial needs are based on but not limited to the following items. These are: Poverty allowance, Limited English allowance, class size, instructional time, summer school allowance, transportation allowance, basic funding, distance education, student growth and formula students. There have been some questions as to whether the district has completed the requirement from the state with regard to these determining factors and the answer to this is yes. We have even completed the paperwork these past two years to meet the state requirements for Poverty, LEA and Summer School. The district has also increased instructional time since last year to enable us to meet this portion of the funding formula.
After the formula has been completed, state aid is then determined based on the district resources. These resources are: Yield from Local Effort Rate (adjusted Valuation divided by 100 X Local Effort Rate of $1.0395) plus Net Option funding (more students opting in than opting out) plus Allocated Income Tax Funds plus Other Actual Receipts plus Minimum Levy Adjustment plus Retirement Aid.
To break this down into a format that is easier to understand, it is helpful to know that as long as local land values continue to rise and student enrollment decreases, the aid we will receive from the state will continue to decline unless the formula is changed. This is exactly what is happening with the other districts that are losing funding as well. The main reason that it is happening here so drastically is because we are land rich with only one school in our county and funding coming in from three other counties, Perkins, Frontier and Hitchcock due to our district boundaries extending into these counties.
At the same time we only have 142 students enrolled in our school. It all boils down to “need versus resources” and our school district has a very healthy local resource in the fact that we have a great deal of valuable agricultural land.
There are a number of bills in the legislature that may affect our funding. These bills have not yet been determined. However, it appears that funding for the upcoming year will be based on the current funding formula explained previously.
As always if you have any questions please feel free to contact me. Thanks.