HAYES CENTER PUBLIC SCHOOLS DISTRICT #079
REGULAR BOARD OF EDUCATION MEETING
AUGUST 13, 2012
8:00 P.M.
CALL TO ORDER: The regular
meeting of the Board of Education for the Hayes Center Public Schools District
#43-0079 was held on Monday, August 13, 2012 in the Conference Room at the High
School. Notice of the meeting was given in advance by publication and posted in
accordance with the Board policy of giving notice of such meetings. Notice of
this meeting was given in advance to all Board members.
ROLL CALL- President
Anderjaska called the meeting to order at 8:00 P.M. with Superintendent Ron
Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Britt Hill,
Kevin Large, Kris Kressin, Marian Richards, and Bob Rosno present. The Pledge of
Allegiance was recited by those in attendance.
RECOGNITION
OF VISITORS:
President Anderjaska reminded visitors to sign in if they wished to address the
board.
RECOGNITION
OF OPEN MEETINGS ACT POSTER -The Open Meetings Act Poster was in the room and recognized
by President Anderjaska.
ADOPTION OF THE AGENDA:
Large moved, seconded by
Richards, to adopt the agenda. Voting yes: Hill, Kressin,
Large,
Richards, Rosno, Anderjaska. Voting no: none.
Motion passed 6-0.
AUDIENCE
COMMUNICATIONS: None
SERVICES REPORT: SUMMER PROJECTS UPDATE, CUSTODIAL POSITION-Mr. Howard updated the board on the summer projects which have either been
completed or are in progress to be completed soon. Mr. Howard reported
that
we have placed ads in the newspaper again for the
elementary custodial position. The position closes on August 15.
TEACHER
ASSOCIATION UPDATE-None
BOARD
MEMBER/COMMITTEE REPORTS/REQUESTS:
Mr. Howard included a budget
information sheet in the board packet as requested.
SUPERINTENDENT’S REPORT-
Monsanto grant update- Our district has received notice that we are
a finalist for the grant of $10,000 that Mr. Howard applied for last spring.
Update on
copiers and sale of obsolete copiers- Our service
agreement with Eakes was up for renewal. Mr. Howard visited with other school
districts to see what they were doing and most were using Eakes. They are very
punctual when service/repairs are needed. We have installed upgraded copier
machines throughout the district and will begin the process of taking bids on
the obsolete copiers. This new service agreement will increase our cost about
$85 per month. Sidewalk
drain- Mr. Echols has provided a bid of $1400 to reconfigure the drainage
system for the new high school under the east sidewalk. This change in drainage
will allow us to complete the sidewalk project in the next few weeks. There was
discussion as to whether the new drainage setup will handle the run-off from the
new building better.
Budget-Mr.
Howard provided information on projected assessed valuation for our district,
historical figures on expenditures, total budget authority, meeting the 45%
budget reserve, and the district’s ending fund balance in General fund dollars.
He also pointed out that we have done a lot of projects this past year that have
needed done because they have not been done in the past.
Kressin had
questions on the balance of funds, how they match up with the audit report and
the remaining balance in all funds. He also asked for a projected levy-Mr.
Howard believes we need the following: 6
Cents for bond, 1 cent special building fund, ½ cent for capital purpose
undertaking fund
Kressin asked Mr. Howard for projected levy, different scenarios and other
projections at the next meeting. Anderjaska pointed out that we could possibly
cut the levy but that we need to look at where that would put us in the future
and if it would mean a big increase in the future because of poor planning now.
Kressin thought we need to look closer at expenses and maybe we need to
move the elementary to the middle school area or look at other ways to cut
expenses. Anderjaska asked Mr. Howard to have budget information ready for
September 1 so we would have time before the budget hearing to have a special
meeting if needed.
Principal’s
Report-
Mrs.
Pruter reported that they are busy getting ready for next week.
ACTION ITEMS-CONSENT AGENDA- Richards moved, seconded by Large, to approve the consent
agenda consisting of the July 9 regular meeting minutes, July General fund
claims of $15,030.00, and the August General fund claims of $175,649.27
(payroll-$110,553.91
claims-$65,095.36)..
Kressin wanted the full amendment with details of Mr. Howard’s
contract included in the July minutes.
Richards moved, seconded by Large, to approve the consent
agenda consisting of the July 9 regular meeting minutes with corrections to
include the full amendment motion, July General fund claims of $15,030.00, and
the August General fund claims of $175,649.27 (payroll-$110,553.91
claims-$65,095.36). Voting yes: Kressin, Large, Rosno, Anderjaska, Hill.
Voting no: Richards. Motion passed 5-1.
ELECTION OF
OPEN OFFICER POSITION- The board
will take action to fill the vacant Vice President’s position due to Randy’s
resignation.
Richards
moved, seconded by Hill, to nominate Kevin. Rosno moved, seconded by Anderjaska,
to nominate Kris. President Anderjaska asked if there were any other
nominations. Hearing none, nominations
ceased. Anderjaska asked for a
ballot vote, Kressin objected stating that a vote is supposed to be public
knowledge and the people should get to know how individual members voted.
Anderjaska called for Richards to do a roll call vote for Large since he was
first nominated and depending on the outcome a roll call vote may follow for
Kressin.
Richards
re-read the motion: Richards moved, seconded by Hill to nominate Kevin for Vice
President. Voting yes: Richards, Anderjaska, Hill. Voting no: Rosno. Abstaining:
Large, Kressin. Motion passed 3-1 with 2 abstentions. Due to the outcome no vote
was taken on Kressin.
WALK-IN FREEZER BIDS- Mr. Howard recommended that the district
approve the bid for the larger freezer from Mid Nebraska Ice since we use Mid
Nebraska Ice on a continuing basis for repairs and no one else is willing to
provide service for us. Mr. Howard has had to contact them several times and
they have always responded within an hour-and-a half. Vickie Christner commented
that they have had problems with the old freezer about once every year and have
had to throw food away because it has thawed out.
Anderjaska also commented that the current freezer was donated in the
1980’s and was already a used unit then.
Large moved, seconded by Richards,
to proceed with option 1 walk-in freezer from Mid Nebraska Ice at approximately
$19,586.00. Voting yes: Richards, Rosno, Anderjaska, Hill, Large. Voting no:
Kressin. Motion passed 5-1.
ELEMENTARY GYM REPAIR- Mr. Howard provided two bids and recommended
that the district accept the lower bid. Discussion followed.
Rosno
moved, seconded by Kressin, to table the Elementary Gym repair until next budget
year. Voting yes: Rosno, Anderjaska, Hill, Kressin, Large, Richards. Voting no:
none. Motion passed 6-0.
FIRST READING OF BOARD POLICY
4010.85- Mr. Howard provided the update
and changes to the attendance and excessive absences policy
Rosno moved, seconded by Large, to
approve first reading of Policy 4010.85. Voting yes: Anderjaska, Hill, Kressin,
Large, Richards, Rosno. Voting no: none. Motion passed 6-0.
PREPAYMENT OF EXPENSES-
Died for lack of motion.
STUDENT LAPTOP PURCHASE-
Current student laptops are several years old
and are in poor shape, many cannot be repaired. Mr. Warren has recommended the
purchase of 60 Lenovo Thinkpads. These laptops are built for school and student
use and will hold up much better than the previous laptops.
Anderjaska moved, seconded by
Large, to purchase the computers with the 3-year depot warranty. Voting yes:
Hill, Kressin, Large, Richards, Rosno, Anderjaska.
Voting no: none. Motion passed 6-0.
Discussion-Budget for 2012-2013-
covered during the Superintendent
Report.
Information
Only-
Break-in/theft- Tom Dow has informed Mr. Howard that we are
one of 11 school districts and businesses that have been broken into in the last
month. Most school districts have reported the theft of iPads as the main item.
The area sheriff’s departments and the Nebraska State Patrol investigator are
working to solve these crimes. At this time, there is no new information. Mr.
Howard provided a handout with a list of the items stolen, the costs of the
items, and the sheriff’s report.
New auditor’s
visit- Our auditor
came on August 9th for their initial visit of our school. Mr. Howard should have
information back in September.
Staff Back to
School picnic, Monday, August 20th at 6:00 P.M.- We have tentatively scheduled the staff
picnic to be hosted at the side room of Bull’s Bar and Grill.
Board members and their spouses are invited.
Correspondence
Future Agenda
Items/Other-
Budget Hearing, Property Tax Request Hearing
The next
regular scheduled meeting of the Board of Education will be September 10, 2012.
Submitted by Marian Richards,
Board Secretary
These are a full draft of the minutes that will be considered for approval at
the next regular Board meeting.
ROLL CALL-
President Anderjaska called the meeting to order at 7:46 P.M. with
Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe
Anderjaska, Britt Hill, Kris Kressin, Kevin Large, Marian Richards, and Bob
Rosno present.
The Open Meetings Law Poster was on display and recognized by President Anderjaska.
The Parental Involvement Public Hearing,
in compliance with Nebraska Statutes, is for the purpose of hearing support,
opposition, criticism, suggestions or observations of the taxpayers relating to
Parental Involvement at Hayes Center Public Schools.
COMMENTS FROM THE
BOARD: NONE
COMMENTS FROM THE
AUDIENCE: NONE
President Anderjaska adjourned the hearing at 8:00 P.M.
__________________________________ _____________________________________
President Secretary
Hayes Center Public School | 1MONTHLY PAPER LIST | |||||||
AUGUST 13, 2012 GENERAL FUND CLAIMS | ||||||||
Vendor Name | Amount | |||||||
Checking | 1 | Fund: | 01 | GENERAL FUND | ||||
7-D LOCKSHOP | 248.00 | |||||||
AJ OVERHEAD DOORS | 2,275.00 | |||||||
APPLE COMPUTER INC. | 6,382.00 | |||||||
ARROWCRAFT SANDBLASTING | 3,000.00 | |||||||
BRICO PEST CONTROL | 60.00 | |||||||
CARPETS BY DESIGN | 300.09 | |||||||
CENGAGE LEARNING | 319.55 | |||||||
DIAMOND VOGEL PAINTS | 34.08 | |||||||
EAKES OFFICE PLUS | 40.35 | |||||||
ECHOLS, JAMES | 2,170.00 | |||||||
ECHOLS, JAMES | 4,195.00 | |||||||
EDUCATIONAL SERVICE UNIT #15 | 12,197.39 | |||||||
FOLLETT EDUCATIONAL SERVICES | 267.83 | |||||||
GREAT PLAINS COMMUNICATIONS INC | 3,875.46 | |||||||
HAYES COUNTY FARMERS COOP | 302.73 | |||||||
HAYES COUNTY TREASURER | 932.81 | |||||||
HCPS-ACTIVITY FUND | 542.09 | |||||||
HERSHBERGER'S MUSIC | 475.00 | |||||||
HOFFMASTER FLOORING | 3,100.00 | |||||||
HOT LUNCH FUND | 10,000.00 | |||||||
HUGHES FARM SUPPLY | 170.60 | |||||||
KILDARE LUMBER | 175.87 | |||||||
MALOUF & ASSOCIATES | 342.30 | |||||||
MCCOOK CLINIC P.C. | 165.13 | |||||||
MCCOOK DAILY GAZETTE | 217.50 | |||||||
NE COUNCIL OF SCHOOL ADMINISTO | 150.00 | |||||||
NE RURAL COMMUNITY SCHOOL ASSO | 700.00 | |||||||
NE SAFETY & FIRE EQUIPMENT INC | 1,291.00 | |||||||
NEBRASKA CAMERA | 98.00 | |||||||
NE HUMAN RESOURCES RESEARCH FOUNDATION | 75.00 | |||||||
NORTH PLATTE TELEGRAPH | 268.30 | |||||||
PETTY CASH-GENERAL FUND HCPS | 832.90 | |||||||
PLANK ROAD PUBLISHING, INC | 107.25 | |||||||
SCHOOL SPECIALTY INC | 425.92 | |||||||
SCOOP MEDIA LLC | 111.52 | |||||||
SNELL SERVICES, INC | 1,490.25 | |||||||
SOUTHWEST PUBLIC POWER | 2,604.67 | |||||||
SUTHERLAND PUBLIC SCHOOLS | 1,457.84 | |||||||
TIME MANAGEMENT SYSTEMS | 55.38 | |||||||
U. S. BANK | 75.27 | |||||||
VIAERO | 70.53 | |||||||
VILLAGE OF HAYES CENTER | 2,555.62 | |||||||
WAUNETA/PALISADE COOP OIL | 292.98 | |||||||
WEEKLY READER CORPORATION | 269.15 | |||||||
WRIGHT, CODY | 375.00 | |||||||
GENERAL FUND PAYROLL | 110553.91 | |||||||
Fund Total: | $175,649.27 | |||||||